ORGANIZERS
CIRM has been welcoming events of various sizes and duration for 40 years!
We strive to make every event hosted at CIRM special and to make teams of organizers and participants want to come back!
Let us tell you more about our offer at CIRM to persuade you that this is a great place to hold your next event!
We strive to make every event hosted at CIRM special and to make teams of organizers and participants want to come back!
Let us tell you more about our offer at CIRM to persuade you that this is a great place to hold your next event!
Objective 1: Giving you the perfect environment!
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All-in-one conference centre
Participants can live in total immersion with their fellow scientists, doing research, chatting, sleeping and eating in one single place. No need to look for hotels and restaurants: everything is taken care of!
The two lecture halls, the various seminar rooms, the vast library and even the tables in the park enable participants to collaborate in large or small groups. And if you fancy adding a special event to your workshop, such as the special celebration of a birthday, our experienced team can provide customised support in accordance with your needs. With over 3700 visitors per year, CIRM is very probably the most visited mathematics conference centre in the world. Our aim is to make every event a success. Just take a look at our short film about CIRM and you will find out more about our centre and its beautiful natural surroundings. Renovated modern accommodation
Accommodation has been renovated in the various buildings over the last years. All single and twin bedrooms, as well as all studios have benefited from a fresh, contemporary look.
Brand new beds, bedlinen and furniture have been added. 
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Updated rooms and facilities
CIRM has various well-equipped seminar rooms and all the necessary facilities including blackboards of course, video projectors, 24/7 library access and scanning and printing equipment.
Main lecture hall (lecture theatre style) near the library
Large conference room in the new Bridge building
Seminar rooms
Other places
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Our own restaurant
For up to 140 people.
Conference participants, as well as the local mathematical community, enjoy visiting the restaurant at our centre. Specialties include not only French but also Mediterranean and Provençal dishes, including bouillabaisse for something truly local. Thursday evening is usually reserved for this special 'gala dinner' but other arrangements are possible. The restaurant also caters for vegetarians. 
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Objective 2: Bringing you support!
Financial support
Our traditional calls for proposals offer a subsidy for large events (Conferences and Research Schools)
Conferences and research schools selected out of that call twice a year receive a subsidy that can cover the full board and lodging of up to 40 participants a week. This support represents a subsidy of nearly 20,000 euros to the event! The support is fully aimed at inviting researchers coming from outside the area and its region. Please note that this support does not include travel. The offer is for an arrival on Sunday evening with a departure on the following Friday before 6pm. Any other request outside these days - such as a departure on a Saturday - generates extra costs to be paid either out of additional external conference budget or by individual participants.
Our traditional calls for proposals offer a subsidy for large events (Conferences and Research Schools)
Conferences and research schools selected out of that call twice a year receive a subsidy that can cover the full board and lodging of up to 40 participants a week. This support represents a subsidy of nearly 20,000 euros to the event! The support is fully aimed at inviting researchers coming from outside the area and its region. Please note that this support does not include travel. The offer is for an arrival on Sunday evening with a departure on the following Friday before 6pm. Any other request outside these days - such as a departure on a Saturday - generates extra costs to be paid either out of additional external conference budget or by individual participants.
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In general, teams of organizers look for additional budget to cover board and lodging at CIRM for remaining participants. Organizers can use their own departmental funding and/or any other external grant, from France or abroad (ANR, ERC, Simons, NSF, GDR etc.). It is also possible to ask some participants to cover their own visit.
Locally-based participants cannot benefit from this subsidy as it is meant for full board and lodging. It is, however, possible for organizers to choose to cover their meals through other funding. Click on the Prices button for more information. |
Our traditional call for proposals for subsidized Research in pairs and International Research in Groups
These meetings that can last from one to 2 weeks are subsidized by CIRM for 3 participants from outside the local area. Board and lodging is offered from the Sunday night preceding the start of the event until the last Friday lunch. Any other arrangements may be accommodated if there are vacancies but note that there may be some costs. From the moment you are contacted by the Event Coordinator to tell you that your event is accepted you are sure that accommodation has been reserved for your group at the dates requested. If you have special needs such as needing a twin room if you want to come accompanied, or you need a specially-equipped bedroom, or want to arrive later in the week etc. please do let the Accommodation Coordinator know when she contacts you. If you need a letter for a visa please see the dedicated page.
These meetings that can last from one to 2 weeks are subsidized by CIRM for 3 participants from outside the local area. Board and lodging is offered from the Sunday night preceding the start of the event until the last Friday lunch. Any other arrangements may be accommodated if there are vacancies but note that there may be some costs. From the moment you are contacted by the Event Coordinator to tell you that your event is accepted you are sure that accommodation has been reserved for your group at the dates requested. If you have special needs such as needing a twin room if you want to come accompanied, or you need a specially-equipped bedroom, or want to arrive later in the week etc. please do let the Accommodation Coordinator know when she contacts you. If you need a letter for a visa please see the dedicated page.
Practical support
Arranging onsite accommodation and meals, and much more!
The best events are planned early with plenty of questions and feedback between you and the team at CIRM!
The best events are planned early with plenty of questions and feedback between you and the team at CIRM!
- The Event Coordinator will be your first contact and will remain your main source of advice throughout the preparation of the event. She will also ensure that foreign participants who need a visa are given the appropriate letter to help them apply well in advance for that document.
- The Accommodation/ Room Coordinator will be in contact to organize the accommodation of your speakers and guests and to ensure the seminar / lecture room reserved for your event meets all your needs.
- The Communication Coordinator will ensure advertizing and showcasing of the event including after it has taken place (videos).
- The Videographer and librarians will contact you re. arrangements for filming talks (this concerns large events only).
Professional support
CIRM is keen to ensure that information on all events is professional and easy to access. From the moment you place your proposal to the end of your event, we will ensure that our team is responsive and always available. The Event Coordinator is the key contact from the start. She will set up a dedicated, bilingual website for your event (French and English). The website will contain a short description (provided in your proposal), lists of scientific and organizing committees, lists of speakers and participants, schedule, abstracts, posters, videos, photos etc.
The Communication Coordinator will ensure that all large international events are included in national calendars as well as in international calendars (e.g. ERCOM and AMS calendars) well in advance to generate worldwide interest. Events will also be advertized through CIRM's posters and newsletters.
The Communication Coordinator will ensure that all large international events are included in national calendars as well as in international calendars (e.g. ERCOM and AMS calendars) well in advance to generate worldwide interest. Events will also be advertized through CIRM's posters and newsletters.
Since late 2014, CIRM has been a leader in France with its Audiovisual Mathematics Library, a sophisticated platform built on an archive of talks given by worldwide mathematicians during their stay.
Our aim is to produce several videos each week to record special moments of the events that take place. Our dedicated audiovisual team puts in place several types of films, among which one enriched scientific document per week, containing keywords and tags that enable viewers to select the very moments they wish to watch. In order to produce this high-quality material, organizers and the selected speakers are contacted early and work in collaboration with the Library-AV team.
Our aim is to produce several videos each week to record special moments of the events that take place. Our dedicated audiovisual team puts in place several types of films, among which one enriched scientific document per week, containing keywords and tags that enable viewers to select the very moments they wish to watch. In order to produce this high-quality material, organizers and the selected speakers are contacted early and work in collaboration with the Library-AV team.
Objective 3: getting organized!
A quick roadmap: once an event has been accepted by the International Scientific Committee at CIRM, the following sequence of events is followed:
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The Event Coordinator
Note that this sequence is different for Research in Pairs events. The Event Officer will be in touch for more information. |
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The Accommodation Coordinator
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The AV & Library team & the Videographer
- contact the team of organizers to inform them of the filming opportunities and requests a list of 5 specific talks to be filmed.
- advise on all aspects of the Audiovisual Mathematics Library
Data Protection
The information collected about you will be processed under the responsibility of the Director of the Centre International de Rencontres Mathématiques -Event Department and the Delegate for Data Protection - dpd.demandes@cnrs.fr).
Personal data is collected and processed for the following purpose: Conference management.
The legal basis of the processing operation is the legitimate interest pursued by the controller
Depending on their respective needs, the recipients of all or part of the data are:
- The Director of CIRM
- Departments and people in charge of the organisation of the conference
- Providers
No transfer of data outside the European Union is carried out.
Your personal data will be kept for a period of one month after the conference.
You have the following rights for the use that is made of your data:
- The right to object: you may at any time object to the processing of your data and have the right to withdraw your consent.
- The right to access and rectify your data
- The right to ask for your data to be erased
- The right to restricted use when your data is not needed or is no longer useful
- The right to portability: communicating your data to the person of your choice
You may exercise these rights by contacting :
Centre International de Rencontres Mathématiques, Gilles PEYTARD, Administrative Director, 163 avenue de Luminy Case 916, MARSEILLE Cedex 09 - gilles.peytard@cirm-math.fr
You can also contact your Delegate for the Protection of Data at the following address: DPD - 2 rue Jean Zay, Ariane building - 54519 - Vandoeuvre lès Nancy Cedex - dpd.demandes@cnrs.fr.
If, after contacting us, you feel that your rights to Information Technology and Freedom are not being respected, you may lodge a complaint online with the Commission Nationale de l'Informatique et des Libertés (CNIL) or by post.
Personal data is collected and processed for the following purpose: Conference management.
The legal basis of the processing operation is the legitimate interest pursued by the controller
Depending on their respective needs, the recipients of all or part of the data are:
- The Director of CIRM
- Departments and people in charge of the organisation of the conference
- Providers
No transfer of data outside the European Union is carried out.
Your personal data will be kept for a period of one month after the conference.
You have the following rights for the use that is made of your data:
- The right to object: you may at any time object to the processing of your data and have the right to withdraw your consent.
- The right to access and rectify your data
- The right to ask for your data to be erased
- The right to restricted use when your data is not needed or is no longer useful
- The right to portability: communicating your data to the person of your choice
You may exercise these rights by contacting :
Centre International de Rencontres Mathématiques, Gilles PEYTARD, Administrative Director, 163 avenue de Luminy Case 916, MARSEILLE Cedex 09 - gilles.peytard@cirm-math.fr
You can also contact your Delegate for the Protection of Data at the following address: DPD - 2 rue Jean Zay, Ariane building - 54519 - Vandoeuvre lès Nancy Cedex - dpd.demandes@cnrs.fr.
If, after contacting us, you feel that your rights to Information Technology and Freedom are not being respected, you may lodge a complaint online with the Commission Nationale de l'Informatique et des Libertés (CNIL) or by post.
