ORGANIZERS

Once an event has been accepted by the International Scientific Committee at CIRM, the following sequence of events is followed:

The Events Officer

• contacts the team of organizers just after the meeting to announce the decision and confirm the final dates allocated in the calendar

• prepares a mini website for the event, based on the information provided in the application. This information can of course be updated, as and when necessary.

• sends a roadmap to all organizers containing different kinds of information regarding Scientific, Financial, Board and Lodging and Video information.

• sends the necessary link/login/password to all organizers of an event, so that they can use the 'Intranet for organizers' to manage their event.

Note that this sequence is different for Research in Pairs events. The Events Officer will be in touch for more information.

  Olivia Barbarroux
  Events Officer
  Contact : +33 (0)4 91 83 30 03
  Fax : +33 (0)4 91 41 27 86
  Email

---

---

The Accommodation Officer

• obtains the final list of chosen participants from the organizers of each event. She then contacts all names on the list at least two months before the start of the event in order to propose booking at CIRM for bedrooms and/or meals. Note that this is done via a specific platform called 'contact-booking'.

• contacts the team of organizers regarding the distribution of single vs twin rooms and obtains all information regarding special requests for meals,  breaks, special requests etc.
  

  Caren Bohbot
  Accommodation & Family Officer
  Contact: +33 (0)4 91 83 30 00
  Fax: +33 (0)4 91 41 27 86
  Email

---

---

The International officer

• can provide letters confirming that a person is accepted as a future participant in an event. These letters are mainly used to request short-term visas from French consulates in participants' own countries, or to provide proof for administrative departments both in France or abroad. 
  
  NB: CIRM is not currently technically able to supply 'automatic' letters of invitations for all participants. The International Officer should be contacted by each person wishing to receive such a letter.
  

---

The ​Audiovisual Library Officer

• contacts the team of organizers to inform them of the filming opportunities and requests a list of 5 specific talks to be filmed.

  Emilie Cornillaux
  Journals & E-Resources Officer
​  Audiovisual Library Officer
  Contact : +33(0)4 91 83 30 30
  Fax : +33 (0)4 91 83 30 17
  Email 

---