organizers

After an event has been accepted by the International Scientific Committee at CIRM, the following sequence of events will start:

The Events Coordinator

  • contacts the team of organizers of each selected event immediately after the meeting, to inform them of the decision and confirms with them the final dates allocated in the calendar.
  • prepares a mini-site in English for each event, based on the information provided in the proposal. This information can of course be updated as and when required. The scientific registration of each participant can be done online immediately on the mini-sites.
  • sends a roadmap to the organizing team. This document contains different types of information on scientific, financial, accommodation/meals and video recording aspects.
  • sends the necessary links – login – password to all organizers, so that they can use the « Online Organizers Environment » to manage their meeting.
 

Note that this sequence is different for Research in Residence events. The Event Coordinator will be in touch for more information.

Olivia Barbarroux
Events Coordinator
Contact : +33 (0)4 91 83 30 03
E-mail

The Audiovisual Team

CIRM is equipped with a high-performance audiovisual environment. The events supported can benefit from 5 recorded and broadcasted talks. It is possible, on request and on quotation, to film more talks. These videos are broadcast on Cirm’s YouTube channel and on the Audiovisual Mathematics Library.

Guillaume Hennenfent
Filmmaker – Videographer
Contact : +33 (0)4 91 83 30 18
E-mail

Hospitality – Reception – Catering

  • obtains the final list of chosen participants from the organizers of each event. She then contacts all names on the list at least two months before the start of the event in order to propose booking at Cirm for bedrooms and/or meals. Note that this is done via a specific platform.
  • contacts the team of organizers regarding the distribution of single vs twin rooms and obtains all information regarding special requests for meals,  breaks, special requests etc.

 

Reception Room and accommodation management
Contact : +33 (0)4 91 83 30 00
E-mail

Data Protection

The information collected about you will be processed under the responsibility of the Director of the Centre International de Rencontres Mathématiques -Event Department and the Delegate for Data Protection – dpd.demandes@cnrs.fr).

Personal data is collected and processed for the following purpose: Conference management.
The legal basis of the processing operation is the legitimate interest pursued by the controller.

Depending on their respective needs, the recipients of all or part of the data are:

– The Director of CIRM
– Departments and people in charge of the organisation of the conference
– Providers
    No transfer of data outside the European Union is carried out.
    Your personal data will be kept for a period of one month after the conference.
    You have the following rights for the use that is made of your data:

– The right to object: you may at any time object to the processing of your data and have the right to withdraw your consent.
– The right to access and rectify your data
– The right to ask for your data to be erased
– The right to restricted use when your data is not needed or is no longer useful
– The right to portability: communicating your data to the person of your choice

You may exercise these rights by contacting :
Centre International de Rencontres Mathématiques, Sophie Ribe Rossi, Administrative Manager, 163 avenue de Luminy Case 916, MARSEILLE Cedex 09 – e-mail

You can also contact your Delegate for the Protection of Data at the following address: DPD – 2 rue Jean Zay, Ariane building – 54519 – Vandoeuvre lès Nancy Cedex – dpd.demandes@cnrs.fr.

If, after contacting us, you feel that your rights to Information Technology and Freedom are not being respected, you may lodge a complaint online with the Commission Nationale de l’Informatique et des Libertés (CNIL) or by post.