LETTERS FOR VISA APPLICATIONS
If you need to apply for a visa to participate in one or several events at Cirm, this is what you should do:
1. Apply/Pre-register online for the event in question. Please enter your contact details carefully.
Once the organizers have accepted you, you will receive a message telling you to contact the International Coordinator if you need to apply for a visa.
2. Forward the confirmation message in full.
3. Include above that message your full name exactly as it appears on your passport, and your passport number. Attach a scanned copy of your passport (photo page) if at all possible.
ONLY an official letter of confirmation of registration from Cirm can be used to request travel authorization or a visa for participation in an event at Cirm.
Cirm will never supply a "Convention d'accueil" from the Préfecture - this is not necessary for the events staged at Cirm.
ONLY actual participants in the event can be granted a letter from Cirm. Cirm does not provide letters for visa application for any accompanying person.
NB: the letter will include the exact address of our centre Cirm where you will "normally" be hosted (if our hotel is full you may have to be lodged at nearby university accommodation. This will be indicated to you).
NB: if known at the time of request, the letter may include a line on support granted by the organizers. Note, however, that some organizing teams decide late on the distribution of their budget. If this information is not known your request arrives, a general letter will be prepared by the International Coordinator, leaving open the question of financial support.
Please note that Cirm is hosting more and more participants (over 4000 due in 2019 and more than half from abroad). As a result we only intend to provide 1 letter of confirmation per person requesting it. If the mention of financial support is crucial for your visa application or for your institution then make sure you contact the organizers first about this, before requesting a letter from Cirm, and make sure to forward their reply to the International coordinator.
Jean-Morlet Chair Coordinator
Contact : +33 (0)4 91 83 30 34
Fax : +33 (0)4 91 83 30 17