PARTICIPANTS
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Please note that the following information does not concern participants in Research in Pairs who are asked to click here for their own information.
CEMRACS participants also apply in a different way, via a website especially created by CEMRACS organizers, but most of the information below should be interesting for them if they do not know our centre. Applying for an event
If you wish to take part in an event at CIRM - whether you have been contacted by organizers, or whether you wish to be considered as a potential participant - you can apply on the dedicated event's mini website. Just go to the main calendar of events and click on the event you are interested in. .
The "Pre-register" button enables you to apply quickly by giving us some details. As each person has to pre-register like this, this generates a list of potential participants. This list enables organizers to select who they want to take on and decide on who is going to receive funding for board and lodging. Selected participants are then formally contacted by CIRM and are advised on how to proceed for full-registration, including booking board and lodging at CIRM (you will be contacted about 6-8 weeks before the start of an event). Letters for visa requests
In case you need a letter to obtain a visa, wait till you receive a message from the Events Coordinator saying that you are selected to take part in the event. Forward this message to the International Officer at CIRM, give your full name, as it appears on your passport or ID card, as well as your passport number and attach a scanned copy of your passport page. Note that such letters can be provided only after organizers have agreed to include a participant on their final list. Note that letters are only available for actual participants, not for accompanying people.
Letters will be prepared and scanned. They may be sent by normal post if necessary and upon request. Note that no letter will be sent by fast or recorded delivery and that there may be a delay between your request and the preparation of the letter, as the International Officer travels on a regular basis and may be away from CIRM. Remember to send your request in plenty of time. NB1: If you need a letter confirming that you were present at an event at CIRM, contact is the Events Budget Officer, Muriel Milton, preferably during your week at CIRM so that she can give you an original letter. NB2: If you need a letter confirming that your board and lodging is covered by the budget of the organizers, please request this from the Accommodation Office, Laure Stefanini. |
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Accommodation
The description here tells you what to expect in terms of bedrooms or studio accommodation. You will also find the rates in case you have to pay for part or all of your stay, or if you come with a partner. Note that staying on a Friday night incurs additional costs. If you wish to come with a partner or spouse, please notify the events coordinator beforehand and note that extra charges will be applied.
Once your scientific pre-registration has been approved by the organizing team, CIRM will contact you about booking your board and lodging. Participants wishing to come with their family may sometimes have access to a studio onsite (please contact the Family Officer if you are interested) or may have to find alternative accommodation (please see the list). A popular restaurant
Conference participants - as well as the local community of mathematicians - praise our restaurant. The food served here includes not only French but also Provençal specialties, including bouillabaisse for something truly local. Thursday evening is usually reserved for this special meal. We also try to cater for vegetarians. More information about the restaurant here.
Meal times: Breakfast (self-service): 7:00-9:00 Lunch: served at 12.30 Dinner: served at 19.30 Lounge Bar: from 21:30 Videos
CIRM is host to significant events in mathematics, and as such we feel that it is important to share this knowledge with the world in the form of filmed conferences. Therefore, CIRM has decided to invest substancially in a new 'Audiovisual Mathematics Library', a sophisticated platform based on an archive of talks given by worldwide mathematicians during their stay with us. Our aim is to produce several videos each week to record selected moments of the events that take place.
Note that only events taking place in the lecture hall can currently benefit from this facility. Organizers are contacted by the Video team a few weeks before their arrival in order to select the 5 talks they wish to have filmed. |
The atmosphere at CIRM
CIRM is set in a natural site of outstanding beauty. The centre is organized around a large traditional Provençal house (Bastide), and all buildings are close together and surrounded by a park. The University campus of Luminy is nearby, and the bus stop is just 5 minutes away. Once you have arrived at CIRM you will find yourself in a very tranquil location, which is very conducive to research work, but also to walks and relaxation.
Everything on-site
Participants can live in total immersion with their fellow scientists, researching, talking, sleeping and eating in this one place. Board and lodging is taken care of onsite for the vast majority of residents.
Depending on the size of the event you take part in, you will either be in the large lecture hall - seating up to 100 - or in smaller seminar rooms around CIRM. All seminar rooms are very close to one another and also very close to bedrooms and studios. The restaurant stands in the middle of everything and the library is just opposite the lecture hall. You can therefore return to your room at anytime, work in the library for as long as you want (24h access available 7 days a week thanks to a keycard you will be given on arrival), go for a walk in the park or in the calanques during your lunchbreak or in the early evening etc. Arrivals
Arrivals take place on Sunday evening for most events. We recommend that you arrive between 6pm and 10pm when someone is on-site to welcome you and hand out your room key. To allow you to interact immediately with fellow participants, a cold buffet is available till 10pm.
If you arrive after 10pm, note that you can still pick up your room key but no food will be available at CIRM or on the campus. Please pick up a folder in front of Reception when you arrive. You will find the latest documents about your event, as well as all necessary information about our centre and how to connect to wifi. Whatever the time, the leisure room is open in the main Bastide building. There you can watch television, relax and read the press or books in French or English. You will also find free tea and vending machines for snacks and other drinks nearby. Transport
Public transport is available all the way to CIRM from the airport (about 90 minutes with shuttle bus, underground and bus) and from the train station (about 40 mns with underground and bus). This costs less than 10€ one way.
If you wish to arrive/leave by taxi, the best is to contact the Accommodation Officer at CIRM a few days before your trip to book it in advance. Not only will you pay cheaper rates (around 70-80€ from/to the airport and €30-40 from/to the train station), but you will have drivers who are familiar with the route and will drive you directly to the Centre, not leave you at the entrance to the campus. 
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CONTACT
Laure Stefanini
Accommodation & Family Officer
Contact : +33 (0)4 91 83 30 00
Fax : +33 (0)4 91 41 27 86
Emilie Cornillaux
Journals & E-Resources Officer
Video Officer
Contact : +33(0)4 91 83 30 30
Fax : +33 (0)4 91 83 30 17
Céline Montibeller
International Officer
Jean-Morlet Chair Coordinator
Contact : +33(0)4 91 83 30 34
Fax : +33 (0)4 91 83 30 17
