CIRM-IHP SCHOOLS
As part of the LABEX Carmin initiative, each year CIRM reserves two slots in its calendar in order to hold the introduction weeks to programmes that consequently take place at Institut Henri Poincaré, Paris.

Participants get a chance to benefit from the special close environment of CIRM to get to know each other well before moving on to Paris where they are housed in various places in the city. This special collaboration with Institut Henri Poincaré is one of the many initiatives set up to reinforce close cooperation links between the infrastructures devoted to mathematics in France. 

Description

  • Two to three such events are partly funded each year (among which one week in January and one September).
  • Applications are first considered by IHP then evaluated by CIRM’s Scientific Committee.

Funding

  • Labex CARMIN may subsidize the event in the shape of « CIRM Days » (free board and lodging at the centre for 5 days for up to 40 people – as long as the event reaches at least 60 participants). Additional external funding should be found to cover additional participants, who can also support themselves. The cost of a week at CIRM is around 540 euros per participant. ​
A bit more information…

  • Normal duration: 5 days (Monday to Friday)
  • Normal start: mid-morning  on Day 1 and finish after lunch or before 6pm on Day 5.
  • Access to an auditorium (90 seats) or to a conference room (one-level room) for 90 people.
  • Clevertouch‘ touch screen in the new conference room.
  • Access to other rooms in the centre for group work, if the centre is not full that week. 
  • Access to the library 24/7. Free access to many  journals. Access to printing, scan, photocopying.
  • Board and lodging possible for non local participants from the Sunday night before the event till the Friday morning – with the possibility to extend until Saturday morning (additional costs normally paid by the participants).
  • Restaurant also open to local participants and non-residential participants.
  • Gala Dinner usually on Thursdays (« bouillabaisse » local fish delicacy – with a supplement)
  • The detailed schedule of talks should be entered in the Organizers Intranet several weeks ahead of the event to maximize information to the participants and to support internal organisation.
  • Video filming by a professional team (5 videos filmed per week on average for supported events, 1 post-edited and enriched with meta-data). Additional filming possible on request, if planned in advance. Ask for a quote.
  • Free wifi (cirm and eduroam)
  • Two free tea/coffee breaks per day. Free tea at all times. Possibility to add biscuits / Danish pastries / fruit. Ask for a quote. Lounge bar in the evening after dinner (alcoholic and non-alcoholic drinks).
  • Most events plan an afternoon off – usually Wednesdays – to enjoy the wonderful environment of the calanques and Marseille. Picnic meals can be supplied by the restaurant.
  • Various large and medium- or small-sized events are hosted each week at CIRM therefore accommodation is distributed between all events. You may have to share the centre with other groups.
  • CIRM extended its academic and hotel / restaurant facilities in 2019 and encourages organizers to not limit their group but look for additional financial support and suggest self-subsidy to those participants who have their own funding.
  • CIRM communicates widely on its programmes. Organizing teams are also encouraged to advertise their event early by making full use of the bilingual website prepared for them, which contains a description, programme, abstracts, link to intranet, list of participants, speakers, committees, scientific pre-registrations, information on visa letters, practical information, a poster (if supplied), link to the videos, etc. 
  • prices at CIRM
If you would like to find out what happened in previous years, just click on the button below.
GUIDELINES FOR PLACING A PROPOSAL

DEADLINE : 31 March 2021

Unless specified otherwise, please note that all sections should be completed in English

  • Some sections need to be completed online.
  • Other sections will ask you to upload one pdf file per type of information
  • You  do not have to fill in the application in one go but please remember to save on a regular basis.
  • You can save, leave the application and then come back later, until the deadline. 
  • You can contact the Event Coordinator if you have a query or a problem with the application.
  • The same application can be filled in by several organizers.
This is what we will ask you for:

  • Titles in French and English
  • Dates: already fixed with CIRM
  • Expected number of participants
  • MSC codes relevant to your event.
  • Organizing Committee: fill in the full names and institutions of the organizers. Make sure to have contacted these people. Reminder: at least one should come from a foreign institution and no team should include one gender only.
  • Scientific Committee: fill in the list of experts (full names and institutions) who can vouch for the quality of your proposal. Make sure to have contacted these people. 
    Reminder: at least one should come from a foreign institution and no team should include one gender only
  • Title and short descriptive summary in English (this will serve to prepare the bilingual website provided by CIRM for your event, and will also be used on various advertising documents and calendars) – about 20 lines (pdf file).
  • Title and short descriptive summary in French (this will serve to prepare the bilingual website provided by CIRM for your event, and will also be used on various advertising documents and calendars) – about 20 lines (pdf file).
  • Full detailed description of the event stating the scientific goals, purpose and value of the event – it may also refer to the context of the topic, relations with other areas or disciplines, expectations, progress, general format of the event, the place given to young researchers etc.) – 2 to 3 A4-pages (pdf file).
  • Preliminary list of potential and confirmed speakers (pdf file). CIRM expects organizers to actively open the event to a variety of speakers, regardless of race, sex, religion, national origin, sexual orientation, gender identity, disability, age, pregnancy, immigration status, or any other aspect of identity. In the case of speakers working in France, please indicate as far as possible if they are employed by CNRS, INRIA, INRA etc.
  • Preliminary list of potential and confirmed participants (pdf file). CIRM expects organizers to actively open the event to a variety of participants, regardless of race, sex, religion, national origin, sexual orientation, gender identity, disability, age, pregnancy, immigration status, or any other aspect of identity. In the case of participants working in France, please indicate as far as possible if they are employed by CNRS, INRIA, INRA etc.
  • Optional list of books to be gathered and displayed by the library at CIRM during your event (pdf file).
  • Optional list of books to be gathered and displayed at the SMF French Mathematical Society’s counter during the week of your event (pdf file).
  • Any additional information which may be relevant to your application (pdf file).
  • Preliminary detailed Budget Table to be filled in online.​Selected applications are granted a subsidy by CIRM in the shape of « CIRM Days » (free board and lodging at the centre for 5 days for up to 40 people – as long as the event reaches at least 60 participants. Additional external funding should be found to cover additional participants, who can also support themselves. The cost of a week at CIRM is around 540 euros per participant. ​​​
    NB: if the number of confirmed registered participants falls below expectation and falls under 60, organizers are asked to contact the Budget Officer without delay in order to have confirmation on the final CIRM subsidy they will be granted.

Ready?

Click on the board below to place your ONLINE PROPOSAL

For any IT problem with the application: contact the IT Coordinator

Important dates: 

  • February 2021 : the call for proposals is open
  • 31 March 2021: deadline for online submission
  • 17 May 2021  : evaluation by CIRM’s International Scientific Committee. Organizers will know the result in the week following the meeting. If the event is selected, a date will be finalized in the 2023 calendar at this stage with the Event Coordinator. 
  • Summer-fall 2021: the organizing team will receive useful information to plan their event, as well as a roadmap. 
  • Summer-fall 2021 : a bilingual mini website will be developed by CIRM for the event, based on the information entered in the proposal. Once the website is online, interested participants will be able to start pre-registering for the event. 

CONTACT

Picture

  Olivia Barbarroux
  Event Coordinator
  Contact: +33 (0)4 91 83 30 03
  Fax: +33 (0)4 91 41 27 86
  Email

For any scientific and practical information: contact the Event Coordinator

For any IT problem with the application: contact the IT Coordinator